Questions to ask Reception Venue Manager

Choosing the best site for your wedding is a really big challenge for anyone. There are lots of queries that one might have regarding the Reception Venue before one would finally book the space. It is important to make a note of all the necessary questions that one must ask to the wedding reception venue manager. These are questions that they come by everyday and probably by every wedding party. But it is important to repeat the questions for your sake and so that the terms and policies of the place are crystal clear to you.

The basic questions that are asked before booking the reception venue:

Regarding the venue itself:

• How many people can the place hold?
• What is the total cost of the venue?
• For how long can the venue be booked?
• Is the venue wheelchair accessible?
• Are there any noise or music restrictions?
• Would they decorate the place or outside decorations are allowed?
• What are the flower charges? Are outside florists allowed or not? 
• Do you provide additional generator sets, coolers, heaters etc and at what extra costs?
• Who will be the point of contact person on our wedding day?
• Can we visit a wedding at the venue to understand the venues functioning and arrangements?

Regarding the food:

• Are there options for them providing with a wedding cake? Can one customize them? Can one order wedding cakes from outside?
• Would there be an unlimited bar?
• Would they provide caterer services?
• Do they charge extra for service boys, waiters, etc.? 
• Do they have a minimum or maximum limit for food and beverage orders? What happens if we don’t meet it or exceed it?

Other terms and conditions:

• Would they charge fee for security personnel’s?
• Would they give a car parking facility with a valet?
• Is there any changing room for the bride and her bridesmaid?
• What are the cancellation policies of the venue?
• What are the extra charges if one exceeds the booked timings of the venue?
• What is their payment policy?
• Do they provide wedding music and wedding DJ services for the event?
• Is it mandatory to book the same vendors provided by the venue?
• What’s the back up plan if we are planning an out door wedding and the weather takes an unpredictable turn?

On-spot ceremonies:

• Do they allow on spot ceremonies be performed?
• Is there an extra charge for that?
• Do they provide for the arrangements of such ceremonies? Can one get in their own preferences for such ceremonies?
• What are the terms and conditions for such ceremonies?

One must remember that many times, a venue charges individually for its services. For instance, a venue might charge separately for the seating arrangements. In that case having a full knowledge of the number of guests helps you in making a budget and sometimes helps you in cutting down the budget to a great extent. Thus, if your venue makes arrangements for such part charges, then it is important that you ask for the prices of each arrangement. This would make it easier for you to determine not only the services that you want but also a wedding within your budget.

Also, many reception venues provide a lot of wedding packages. These packages include a lot of services and help to cut down your wedding costs tremendously. Also, sometimes certain elements of these wedding packages are allowed to be customized by the customers. Hence, it is necessary to ask whether such wedding packages could be customized and in which specific areas can customization be done.

Hence, these are the most important questions that need to be kept in mind before booking any wedding venue. The wedding venue manager always obliges and answers these questions sometimes making valid suggestions from their side as well.